HOSPITAL MANAGEMENT SYSTEM

The Management of the hospital is concerned with the increasing effort in keeping the records of the patients and recording their activities. The hospital also keeps the information of its employees. With an eye on the future, the Senior Management of ‘Krishna Medical Center, Lucknow (K. M. C.)’ has decided to shift to a computerized hospital Management and Information System, which may keep the records of its patients, employees, and medical tests. Besides, it may be able to efficiently handle the Patient Evaluation track and Patient feedbacks.

Its rich Medical Store serves to the purpose of the medicines of the patients who visit this hospital. The medical store currently is facing problems in maintaining its inventory and keeping its relations up-to-date with its suppliers. The Medical Store issues medicines to the patients and also receives the unused medicines in good condition from the patients to minimize wastage. With increasing number of patients this record keeping has become a burden and is no longer sustainable with the current manual system. It, therefore, badly needs an improved and efficient computerized system for maintaining its Inventory, Issue, and purchase activities.

The hospital treats both indoor patients and the outdoor patients. It has to maintain full information of the indoor patients as well as outdoor patients for the purpose of historical use. Doctors who serve to the hospital are the regular employees of the hospital; however, sometimes-external doctors are used to handle complicated cases. So the hospital needs to maintain its Doctors’ records separately along with the records of its other employees. All these operations are getting unmanageable day by day because of the stiff rise in data.

With an eye on the future, the Senior Management of ‘K. M. C.’ has decided to invest into a computerized Hospital Management & Information System which may keep the records of its patients, employees, medical store, doctors etc and may also be able to handle its 

complete Accounting. It is also desirable to maintain the activities of pathology lab, which is also run as a service in the hospital. 

Objective

The Sanatorium is designed to achieve the following objectives:

       I.   The system should be menu-driven and must have a user-friendly Graphical User Interface.

     II.   When a patient comes for treatment and is admitted to the hospital his card should be filled and all jobs to be done should get listed.

   III.   If the medical store issues medicines to patients, it should reduce the stock status of the medical store and vice-versa.

     IV.   It should be able to handle the test reports of patients conducted in the pathology lab of the hospital.

       V.   The inventory should be updated automatically whenever a transaction is made. The system should be able to ring an alarm if the stock level of certain medicines reaches the minimum level (Reorder Limit).

     VI.   The prescription of the Outdoor patients should be kept up to date and there record should be kept in the system for historical purposes.

    VII.   The accounting of the hospital should be integrated into the new system so that this job need not be outsourced.

  VIII.   The record and fee details of external doctors should be maintained separately with the internal doctor’s record.

     IX.   Since the test results, treatment results and accounting information are crucial to the hospital there must be a good security mechanism in the software.

       X.   While admitting a new patient room allocation and availability check for the same should be done by the system.

     XI.   The system must have digital image processing facilities to process ultra sound & other reports, and Employees photographs.